Guests

How many guests will be attending your event?

Will there be babies, children, elderly or disabled guests attending with specific requirements?

Travel

How much parking will be required for guests?

Where will parking be cited?

Will you need to give advice or lay on public transport for guests?

Do you need to provide a map and/or directions to guests?

Is there access to your marquee site for small or large vans (this is likely to be needed in order to transport in your
marquee, catering supplies and other equipment)?

Location

Have the relevant permissions been sought and obtained for pitching a marquee/s on your chosen site?

Is your chosen site big enough, flat enough to accommodate a marquee?

Event Details

What are the date/s, time/s and location/s details for your event?

What is the weather likely to be like at that time of year, will heating/air-con be required?

What is the running order of activities/entertainment for your event e.g. reception drinks, meal, speeches, disco etc?

How will your marquee need to be laid out in order to accommodate activities and events throughout the day
safely, practically and comfortably?

Catering

What food/drink/refreshments and catering arrangements have you made, or are intending to make for your event?

Will your guests be sitting, standing or just sitting down for meals?

Will food be served at tables, or buffet style?

How many guests will be seated around each table

Is a separate catering tent, bar, children’s or private area/s required?

Entertainment

Do you require a dance floor or stage?

Will furniture need to be laid out in different formations during different parts of the event e.g. tables and chairs
cleared away for an evening disco?

Do you need a performance area for musicians, dancers, speakers or entertainers?

Do you require TV/audio/video/PA equipment at your event and if yes, will you need to hire this equipment?

What will your electricity requirements be for music, catering, bar etc and where will electricity points need to
be located?

Personal Touches

Is there a specific theme or colour scheme for your event?

What kind of atmosphere do you want to create inside your marquee, think about lighting, ambience,
music, and layout?

Do you want your marquee to be lined or unlined, with or without valances, what colour would you like
the lining, valances and floor coverings to be?

What kind of flooring would you like, matting or wooden?

Will additional floor coverings be required that match your colour scheme?

Do you want your marquee to have windows, or sides that open up?

Furniture

What furniture will you need, tables, chairs etc.?

What kind of tables will you require - round, long, trestle, bar and catering areas, tables for a reception area,
presents or cake table etc.?

Do you require any other type of furniture?

Toilets

How many toilets will you need to comfortably provide for your guests?

Toilets may not be required is your marquee is near a house or building with facilities that your guests can use.

Will disabled guests be able to access toilet facilities?

Daytime or Evening function	20-100 guests	1+1 luxury toilet unit
	50-150 guests	2+1 luxury toilet unit
	100-250 guests	3+1 luxury toilet unit
	250+	multiple units required

Calculations are based on 8 hours useage on site.